LOUISVILLE, KY

FARM TO FORK

FREQUENTLY ASKED QUESTIONS

Menu Planning & Experiences

We believe your wedding or event menu should be as unique as you and your guests. We love learning your story, food preference, and what type of experience you want to create. We've provided sample menus to assist you in your planning process.

 

Considering a more rustic venue and concerned about the kitchen? Farm to Fork is familiar and comfortable catering with limited kitchen facilities and at outdoor venues. Additional staffing and equipment may be required and charges will vary based on available kitchen facilities.

 

Date Hold and Timeline

Once we have received your wedding or event proposal request form, we will be in touch within two business days to confirm the date or advise you if there are holds in place.  If the date is available, we’d love to schedule a free get acquainted call with you to discuss your budget and vision.

 

Note on Weddings:  In many cases, we are contacted a year or more in advance for wedding date reservations.  In this event, we will provide a preliminary estimate based on your menu profile and service requirements.  If this meets with your approval, we offer you the opportunity to attend a tasting as soon as all parties’ schedules permit.   A signed contract and 50% deposit are due within one week of receipt of the contract.  Once we have received the signed contract and deposit, your date is reserved.  Three months prior to your event date, our catering team will work with you to finalize the menu, arrange for rentals and confirm bar service as necessary.

 

Tastings

We welcome the opportunity to provide tastings so that you can determine the best menu for your celebration. A $100 tasting fee will be charged prior to the tasting. This fee will be applied to the event deposit upon booking.  Tastings are not guaranteed and depend on availability.

 

Serving Styles and Policies

Farm to Fork Catering can accommodate full-service, multi-course plated meals, in addition to family-style service and buffet service. 

 

Rentals

 

We work with a variety of rental and event companies based on the venue and the client's style. Farm to Fork charges a 20% service charge for coordination and handling of rentals related to food and beverage service. We do not currently offer rental coordination for tents, lighting, stages, and dance floors. We can assist you in choosing your tableware and linens or select for you. We will ensure all rentals are accounted for and properly returned when the event is over. If a wedding planner or day of coordinator is hired for the occasion and their services include rental management, Farm to Fork will require copies of all rentals 6 weeks before the event.

 

Types of rentals we coordinate: Glassware, silverware, plates, and linens.

 

Alcohol and Bar Service

Farm to Fork is pleased to provide a full bar service for your events. We offer a variety of certified organic wine and spirits, local craft beers, and a selection of fine Kentucky bourbons. Our Beverage Manager is happy to work with you to create signature seasonally inspired cocktails and mocktails. 

 

We offer bar packages at several price points to help you find the right fit for your event. We are fully licensed and insured.

Dietary Preferences and Food Allergies

Farm to Fork specializes in customized menus that allow for dietary requirements to be met without compromising taste or quality. Whether it is vegan, gluten-free, heart-healthy, or a general health-consciousness that you require, Farm to Fork is happy to work with you and your guests’ needs. You will see an abbreviation next to each entree indicating its compatibility with special diets.  See something you like, that isn't starred? Many of our dishes can be modified to meet certain dietary preferences - just ask!

 

PLEASE NOTE: Gluten Free (gf) does NOT mean it is free of all spores and trace gluten and should not be considered safe for any person with severe celiac disease. It is the client’s responsibility to communicate any special dietary needs of their guests in advance. We can not guarantee allergen-free food for those who have life-threatening allergies.

 

Guest Count

We will contact you (or your wedding planner) three weeks from your event for a preliminary guest count. If the minimum guarantee is substantially less than the number of guests planned for the proposal, it may be necessary to recalculate the menu price. The final guest count is required 7 business days before your event. Please refer to your catering contract for our policy regarding adding additional guests after the final guest count has been received. If more guests show than what you have contracted for, the balance of the guest count will be added to your invoice. For the comfort of you and your guests and to ensure no embarrassment, please make your guest count as accurate as possible.

 

Minimums

Farm to Fork Catering and Events offers bespoke catering for all of those who are passionate about food and share our values on the importance and deliciousness in sourcing only the freshest local ingredients for all our menus. When you see a golden beet on a Farm to Fork salad, we can assure you it hasn’t been on a plane. We can tell you the name of the farmer that raised it, why it presents a different taste profile than a red beet, and most likely how long ago it was pulled out of the earth. This highly-localized approach, combined with our commitment to sustainability and scratch kitchen preparation processes means our pricing is different than most other caterers. We encourage you to explore other options before making such an important decision. Just keep in mind that you aren’t comparing apples to apples. We take serious pride in our Kentucky roots and custom menu offerings.  It's a difference you can taste and feel good about with every bite. We look forward to serving you our very best.

 

A typical reception menu begins at $50 per person and includes:

 

  • Custom menu designed with your story and venue in mind 

  • Three seasonally-inspired passed hors d'oeuvres

  • Upscale buffet/food landscape with pre-set seasonal salad or soup, two entree selections, two side items, our signature buttermilk biscuits or Blue Dog Bakery artisan breads, compound butter for each table

  • Rental consultation and coordination for tableware, bar ware, linens, serving pieces and utensils (rentals are separate)

  • All other services listed under Catering Manager

 

Contracts and Payment

Clients are requested to submit a deposit in the amount of 50% of the estimated event balance to Farm to Fork Catering to confirm our catering services and event date. In conjunction with confirming the event with a deposit, the client or their authorized representative must return a signed copy of the event contract.

 

Payment in full must be made no later than seven (7) days prior to the event. Only cash, certified check or credit card with signed authorization will be accepted less than two days prior to the event for any payments toward the balance. For all events, a credit card number will be kept on file for incidental charges incurred during the event.

 

 

Wedding Cakes and Cake-Cutting

We do not provide wedding cakes. Farm to Fork highly recommends Flour de Lis Bakery. Owners, Jess and Juli Roberts share our passion for local and organic ingredients,  and value sustainability and perfection in creating beautiful and delicious wedding cakes

 

 

What’s the difference between a Catering Manager and a Wedding Coordinator/Wedding Planner?

 

The jobs of both the catering manager and the wedding coordinator/planner are extremely important entities for a large event, and need to be looked at as complementary forces not as competitive ones. In that same vein, they each have separate and very different job functions and should not be depended on to do the job of the other. Having this information, and knowing what you should expect, will help you to get all the necessary support staff in place for your wedding day. Keeping it super casual? Check out our Farm to Go menu options to skip all the fuss and muss.

 

What services are provided by Farm to Fork’s Catering Manager?

 

  • Recommend venues and special-event professionals to provide wedding planning, floral decor, photography and invitations

  • Provide rental coordination services for food and beverage needs (i.e. tableware, glassware, barware, linens, serving pieces and utensils.

  • Act as a menu consultant for all food and beverage selections

  • Arrange and attend your menu tasting

  • Detail your banquet event order/catering contract, outlining all of your menu and service specifics, and ensure that it is communicated flawlessly to our catering team

  • Attend final walk through at venue with Wedding Coordinator/Planner

  • Oversee food and beverage table set up, food preparation, food styling

  • Remain on-site through cake cutting/dessert service

  • Distribute gratuity to catering staff

 

What services should I expect from an outside Wedding Coordinator or Planner?

 

  • Recommend special-event professionals to provide rentals, entertainment, floral decor, photography and invitations

  • Outline all of your event specifics, and ensure that it is communicated flawlessly to the operational team of the venue and all other vendors

  • Create an estimate of charges outlining your financial commitments to the venue and all other vendors

  • Create a floor plan of your function space, in order for you to provide seating arrangements

  • Arrange and attend your menu tasting

  • Oversee the ceremony and reception room(s) set up  

  • Assist with etiquette and protocol for invitations, family matters, ceremony, and toasts

  • Create a comprehensive time line for your rehearsal and wedding day, including the ceremony and reception

  • Work with you to organize and coordinate your ceremony rehearsal

  • Remind bridal party of all pertinent call times and “don’t forgets” on the wedding day

  • Confirm call times and details with all vendors several days prior to the wedding day

  • Act as the liaison between your family, wedding party, caterer, band/DJ, florist, photographer, videographer, and other vendors to create a seamless operation

  • Assist the bride and bridal party with dressing

  • Ensure everyone has their flowers and assist with the pinning of boutonnieres

  • Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items

  • Coordinate the ceremony (line up bridal party, assist bride with dress, etc.)

  • Coordinate the reception (grand entrance, first dance, toasts, and cake cutting, etc.)

  • Collect any personal items at the conclusion of the reception

  • Assist with full service coordinating from your engagement to your honeymoon

  • Establish room blocks at various hotels to ensure that guests have accommodations of their choice

  • Create a vendor payment schedule

  • Review catering contracts to ensure all your requests are communicated to the catering manager

 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Catering Office Hours

 

Monday-Thursday 9am-4pm

Friday 9am-12pm 

Office:  502-365-3276

catering@farmtoforkfood.com 

2425 Portland Ave.

Louisville, KY 40212 USA

Cafe Hours

 

Tuesday-Friday 10am-3pm

Follow us on Facebook and Instagram for Pop-Up Events 

Cafe: 502-315-9110

cafe@farmtoforkfood.com

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